Copyright : 2019 Isle of Dogs and District Allotment Society Ltd, all rights reserved

The Society's Officers:

 

Martyn Daniels, Chairman      

Tatianna Nye, Vice Chair

Gillian Mitchell, Secretary

Roger Chastells, Treasurer

Brian Pietrzyba, Trading Secretary/ Site Manager

Committee Members:

Patrick Davey

Brenda Howard

Chaim Look

Christine Winterflood

Howard Wynne

Chris Parrish

John Horlick 

 

Membership

All members must be resident in the Borough of Tower Hamlets and proof of residency must be shown on joining and each year when paying fees. There will be three types of membership of the Society all of which will be individual members of the National Society:

  • Duo Plot holders, where both plot holders live at the same address and jointly work the plot.

  • Single Plot Holders, where and individual works the plot.

  • Retired Plot Holder, where an individual is drawing full state pension and works the plot.

An application form to join the Society can be found under Contacts.

Officer Roles and Responsibilities

 

Chair

Principle Function

The Chairperson is elected annually and their duties not only include chairing the monthly meetings but also seeing that the affairs of the Association are properly conducted in the best interest of the members.

 

Their primary role is to provide steering and vision and ensure the Society management consensus is achieved and is correctly governed.

 

Responsibilities

  • Deliver a first class committee, ensuring all officers have the appropriate capabilities to fulfil their roles

  • Partners with other officers to ensure the Society acts within its constitution, rules and legal boundaries

  • Always keep in mind the interest of members and is prepared to initiate changes to policy to meet changing circumstances

  • Chairs monthly Committee meetings

  • Works with the Secretary to produce monthly Committee meeting agendas

  • Ensure all Committee members are clear on what decisions have been made and the results of any voting

  • Communications

  • Has the casting vote

  • Is main point of contact for all Stage 3 escalation of complaints

 

Vice Chair

Principle Function

The Vice Chairperson is elected annually and their principle role is to support and back up the Chair ensuring consistency of management and controls.

 

Responsibilities

  • Audit of processes

  • Community outreach

 

Secretary

Principle Function

Whilst the Chair is looked to for leadership, it is the Secretary this is expected to carry out the decisions of the Committee and is again elected annually. Their role is to deliver membership administration from application to exit and provide administration records on plots, nurture external relations and ensure the Society acts within its constitution, rules and legal boundaries. It is imperative the Secretary audits, archives and where appropriate, provides transparency of official records and data.

A good Secretary must be a good administrator and a capable correspondent. He/she should have sufficient time to fulfil their duties as it is important that correspondence and other matters arising should be dealt with promptly.

 

Responsibilities

  • Keep up to date contact details for all Committee members

  • Issue new as well as termination of tenancy agreements

  • Investigate Stage 1 complaints and escalate to Committee as appropriate

  • Lead regular plot inspections and necessary actions to ensure good cultivation

  • Monitor cultivation of plots in conjunction with the Trading Secretary

  • In partnership with Chair, prepare Committee meeting agenda

  • Record minutes of meetings and attendance of meetings

  • Implement decision of Committee meetings in a timely manner

  • Website administration

  • Mudchute Associates and LBTH liaison

Treasurer

Principle Function

The Treasurer is elected annually and their principle role is to produce records of all the Society’s financial transactions ensuring all monies are banked or secured and accounted for. It is essential they ensure that money is only spent as directed by the Committee. This includes the collection of rents and all payments made by the Society.

 

Responsibilities

  • Manage external sponsorship and fundraise for donations

  • Present annual accounts at AGM

  • Monitor project expenditure

  • Pay all bills

  • Ensure that the Secretary has sufficient petty cash to meet incidental expenses such as stamps and stationary (or pay his/her expenses)

 

Trading Secretary

Principle Function

The Trading Secretary is elected annually and their main purpose is to provide site management of the plots, manage the Society’s equipment, security, repairs and maintenance and ensure that its rules are followed by members. Another key role is to propose, get authorisation and provide trading facilities which add value to members.

 

Responsibilities

  • Greet and meet new members

  • Work with the treasurer to ensure all expenditure is properly authorised and recorded

  • Site Management

  • Escalate to the Committee rule breaches and failure to properly cultivate plots